Receptionist/Administrative Assistant Position
The Receptionist/Administrative Assistant is the first point of contact with the public and is responsible for carrying out a wide range of administrative and practical tasks in support of Managing Director and all other office staff.
Duties/Responsibilities:
• Answer all calls and respond to requests for information. Handle incoming and outgoing mail and deliveries. Order office supplies, shirts, operate “Ships’ Store”.
• Process all paperwork involved in applications, registrations and enrollments in all programs. Work with school/institution contacts to prepare for voyages.
• Process all donations – entering donation and donor information into database, sending out acknowledgement letters. Track grant applications, following up with grant reporting requirements.
• Marketing/Communications Assistance: Maintain website, multiple online listings, and Facebook presence.
• Assist all other staff with administrative needs and other duties as assigned.
EDUCATIONAL REQUIREMENTS: Bachelor’s degree in business administration or equivalent experience in an administrative role.
EXPERIENCE/SKILLS NECESSARY: The position requires knowledge and experience using computers, databases, Microsoft programs specifically Word, Excel, Outlook, mail merges, and other software applications. Good organizational skills and working independently are important as well as good written and verbal skills, including an ability to conduct business professionally via the telephone, e-mail and in person. Experience of website content management would be preferred. Hours: this is an hourly position of 32 hours per week, between 8:30 a.m. – 3:00 p.m., Monday-Friday with the potential of increasing to 40 hours per week in the future.
APPLICATION PROCESS: Applicants should send their resume with cover letter and contact information for three references no later than August 30th to: Rimar Reed preferably via email at rreed@oceanclassroom.org or by mail to Ocean Classroom Foundation, Attn: Rimar Reed, PO Box 205, Boothbay Harbor, ME 04538. Ocean Classroom Foundation is an Equal Opportunity Employer.
|